State court

Delivering the paperless court with SharePoint online

Details

Business size: 500+ staff

Business sector: Government

Technology: SharePoint online

Solution: Business Productivity Solutions, Cloud and Infrastructure

Business issue

The Court approached Ensyst with a desire to enhance their processes for managing documents and to provide judges and their associates with a solution to better enable collaboration, leveraging Microsoft’s public cloud offering for productivity – SharePoint Online on Office 365.

Solution

Ensyst SharePoint consultants worked closely with the Court project team to migrate over 500,000 documents to secure team sites within SharePoint Online.  The team sites provide Court staff significantly improved capability to locate, securely share and collaborate on documents.  The staff also have new document management capabilities such as version control, co-authoring, and tight integration with Microsoft Office products, all within a secure and auditable environment.

In addition to the technical implementation and migration, Ensyst consulted to the judges, leveraging rapid prototyping tools, setting expectations and reducing initial adoption challenges.  Ensyst provided support and guidance to ensure the solution was well understood and adopted by users.  Ensyst also provides ongoing support and management of the solution and the platform.

The solution is currently used by all judges, associates and support teams for all court cases handled by the Court.

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